Earth Bank Foundation – Public Commitment to Integrity
Earth Bank Foundation is committed to ethical operations, inclusive access, and community accountability. Below is a summary of our public-facing policies:
 
Conflict of Interest
We ensure our Board and team act in the best interest of our mission by disclosing and managing any potential conflicts transparently.
 
Code of Conduct
Everyone who represents Earth Bank is expected to act with respect, integrity, and care toward all community members.
 
Whistleblower Protection
We protect individuals who report concerns related to misconduct, ensuring they are heard and supported without retaliation.

Sliding Scale Access
All of our services are accessible regardless of ability to pay, through a community-supported, sliding scale pricing model.
 
Donation Acceptance
We welcome financial and in-kind donations that align with our values. Tax receipts are issued once our charitable status is confirmed.
 
Privacy and Data Collection
Earth Bank Foundation is committed to protecting the privacy of our staff, volunteers, program participants, donors, and supporters. We collect only the personal information necessary to administer our programs, fulfill legal and financial obligations, and maintain relationships with our community. This includes contact information, demographic details, participation records, and, in some cases, background screening confirmations. All data is stored securely and accessed only by authorized personnel. We do not sell or share personal data with third parties without explicit consent, except as required by law. Individuals may request access to their records or ask for corrections at any time by contacting our Privacy Officer.
 
Website Privacy & Policy Disclosure
Earth Bank Foundation is committed to protecting your privacy and being transparent about how we collect, use, and store your data. This page provides public access to our organizational policies and outlines your rights when interacting with our programs, website, or services. By using our website or submitting forms (e.g., volunteer registration, donation, surveys), you consent to the collection of limited personal information such as your name, email, and engagement history. This information is used only for program delivery, communication, or donor stewardship, and will not be shared with third parties without your consent, except where required by law. We use cookies and analytics tools to improve our website’s functionality and understand visitor behavior. You can manage cookie settings through your browser.
 
All personal data is stored securely and managed in compliance with Canada's Personal Information Protection and Electronic Documents Act (PIPEDA). You have the right to request access to your information, ask for corrections, or withdraw consent by contacting our Privacy Officer at privacy@theearthbank.ca.

This page may include links to the following policies:- Code of Conduct- Conflict of Interest- Whistleblower Protection- Sliding Scale Access Model- Donation Acceptance- Privacy and Data Collection- Website & Cookie Notice
 
To request a copy of any of these policies or to learn more, please contact us at info@theearthbank.ca or visit www.theearthbank.ca/policies.